EIA archive pre-2015

Complaints Handling Procedure

To reflect the College’s commitment to valuing complaints.  To describe the process for resolving issues of dissatisfaction as close to the initial point of contact as possible.  To describe the process for conducting thorough and fair investigations of complaints, so that evidence-based decisions can be made on the facts of each individual case.

Capability Procedure

To ensure that employees who are not meeting acceptable standards of performance at work are treated in a fair and consistent manner, and that employees are encourages and supported to meet the expected standards of performance.

Equality and Diversity Policy

To ensure that all policies, procedures and practices do not unfairly discriminate and that positive measures are taken to redress any inequalities in employment practices, provision of services to students and customers or the way in which we manage our business.

Equal Pay Statement April 2013

To ensure that procedures are in place to determine pay and conditions of employment which do not discriminate unlawfully and are free from bias.

Quality Manual Section B Approval Procedure

To ensure that all proposed new courses or programmes are properly considered at an early stage to confirm that they are in accordance with the strategic curriculum aims of the College.  To ensure that course or programmes leading to an award from an external awarding body (eg SQA) fully meet relevant criteria for approval.

Quality Manual Section C Assessment and Verification

To ensure that the College meets the requirements of the Scottish Qualifications Authority (SQA) and other awarding bodies in order to assess and internally verify all assessments to ensure that candidates are being assessed fairly, accurately and to an agreed appropriate standard.

Quality Manual Section E2 Appeals Procedure

To ensure that the College Academic Appeals procedure is devised with the aim of being fair to all parties concerned.

Managing Sickness Absence Procedure

To set out the mechanisms to be followed in reporting and recording sickness absence, and effectively managing short and long-term absences from work due to sickness.

Induction Procedure and Appendices

To ensure that all new staff are equipped with and have access to the knowledge they need to perform effectively in their new role.

Research, Scholarship and Knowledge Exchange Strategy

To ensure that staff engaged in HE and FE provision are engaged in research, scholarship and/or knowledge exchange activity that is relative to and relevant to their role.

Curriculum Strategy

To give an overview of curriculum planning approaches and strategies used to ensure that the curriculum offering is reviewed regularly, and in line with employer, student and government agendas.

Attrition Strategy

To provide an overview of the approaches and strategies to be implemented with the overall aim of reducing attrition and supported student retention.  These strategies take cognisance of the social, emotional, personal and academic reasons for attrition and seek to take a student centred review.

Acquisitions and Collection Development Policy

An outline of procurement and collection development policy in the Library.

Job Evaluation Appeal Procedure

To provide a fair and transparent process for Perth College UHI staff who wish to appeal against the outcome of the evaluation of their job.

Procurement Strategy

To define our strategic and operational objectives in relation to procurement of goods and services.

Fraud Prevention Policy and Response Plan

To set out the College Policy to avoid fraud and document procedures to deal with fraud if it occurs.  This only covers financial and management systems.

Job Evaluation and Salary Modelling Outcomes

External and confidential equality impact assessment of new grading structure following job evaluation exercise.

Annual Pay Award 2010 - 2011

The practice is the annual pay award negotiations/management’s offer.

Race Equality Policy 2011

To set out our commitment and actions to eliminating unlawful racial discrimination and harassment, promoting equality of opportunity, and promoting good relations between people of different racial groups.

Voluntary Redundancy, re-organisations and closure of courses

To assess impact of course closures and voluntary redundancies for staff and students following Government cuts.

Students’ Association Constitution

To document how the Perth College UHI Students’ Association is governed.

Student Charter

To detail the entitlements and responsibilities of College students.

Guidance Policy

To detail the College's framework for providing academic and pastoral guidance to students.

Student Mental Health, Well-being and Counselling Policy

To set out the key principles, practices, responsibilities and parameters in relation to the provision of student counselling and support to students.

Extended Learning Support Policy

To set out the framework under which Extended Learning Support and Personal Learning Support Plans will be utilised.

Complaints Procedure

To set out the procedure to be followed when College users wish to make a formal complaint and to ensure fair and consistent handling of complaints.

Procurement Policy

To set out the principles and practices through which the College will purchase goods and services.

Recruitment and Selection Procedures

To set out the mechanisms to be followed in the fair recruitment and selection of staff.

Leaver's Procedure

To set out the procedure to be followed and the information to be provided in the processing of staff leaving the College.

Complaints and Grievance Procedure

To set out the mechanism to be followed where a member of staff is dissatisfied with a matter relating to their employment.

Continuing Professional Development Strategy, Policy and Procedures

To set out how training and development will be organised within the College, ensuring that continuing professional development activities undertaken are consistent with organisational goals.

Disciplinary Procedure

To set out mechanisms to be followed in investigating and dealing with allegations of misconduct related to the workplace.

Disability Equality Scheme 2009 – 2012

To set out our commitment and actions to eliminating unlawful disability discrimination and harassment, to promoting positive attitudes towards people with disabilities, promoting equality of opportunity between people with disabilities and others, and meeting the needs of people with disabilities through reasonable adjustments.

Managing Sickness Absence Procedure

To set out the mechanisms to be followed in reporting and recording sickness absence and effectively managing short and long-term absences from work due to sickness.

Probationary Policy and Procedure

To set out the way in which the College will manage the probationary period of all staff, providing a structure and timescale in which expectations and duties can be clarified and two-way feedback on progress given.

Professional Review Scheme (Introductory Notes and All Forms)

To enable a two-way structured discussion on performance and support between managers and team members.   The main professional review is conducted on an annual basis, with an Interim Professional Review falling around 6 months after the main review.

Induction Procedure, Checklists and Class-based Training

To ensure that all new staff are equipped with and have access to the information they need to perform effectively in their new role.

Annual Salary and Performance Related Bonus/ Salary Review Guidelines

To set out the mechanisms to be followed in the award of performance related pay increases and/or non-consolidated bonus payments for staff on new management contracts.

Severe Weather Policy and Procedures

To set out the procedures to be followed in determining the impact of severe weather on College opening and closure and the procedures for considering requests for time off for staff.

Paternity Leave and Pay for Academic and Support Staff

To set out the conditions and entitlements for staff wishing paid paternity leave.

Race Equality Scheme 2008 - 2011

To set out our commitment and actions to eliminating unlawful racial discrimination and harassment, promoting equality of opportunity and promoting good relations between people of different racial groups.

Gender Equality Scheme 2007 - 2010

To set out our commitment and actions to eliminating unlawful discrimination and harassment on the grounds of sex and to promote equality of opportunity between men and women, including transgender men and women.

Disability Equality Scheme 2006 - 2009

To set out our commitment and actions to eliminating unlawful disability discrimination and harassment, to promoting positive attitudes towards people with disabilities, promoting equality of opportunity between people with disabilities and others, and meeting the needs of people with disabilities through reasonable adjustments.

Equal Pay Policy

To set out our commitment to the principle of equal pay and to the elimination of any sex bias in our pay schemes.

Citizenship Strategy

To ensure that our learners engage with citizenship issues and are supported to develop appropriate skills, attributes and attitudes.

Employability Strategy

To ensure that our learners have an opportunity to develop an appropriate range of skills, attributes and attitudes for employment or entrepreneurship within their chosen field.

Learning, Teaching and Assessment Strategy

To provide an inclusive learner centred experience which will support students to meet their aims and encourage a positive learning ethos within a context of employability and life-long learning.

Disclosure of Criminal Convictions

To set out the rationale and procedure for obtaining and using information from Disclosure Scotland.

Adoption Leave and Benefits for Lecturing and Support Staff

To provide information on the conditions, entitlements and the procedures to be followed for leave and pay of staff who have been matched with a child via an approved adoption agency.

Core Skills Policy

To set out the support in ICT, numeracy and communication for students.

Child Protection Policy

To set out our mechanisms for safeguarding children and adults at risk within the College environment.

Health and Safety Policy

To set out our commitment to health and safety in the College environment.

Removal Expenses Policy

To set out the provisions that apply where staff relocate to take up employment with the College.

Job Evaluation Project Plan

To present information on the resources, timescales and programme of activity in the evaluation of all posts across the College.

Data Protection Act Policy

To present an outline of how the College fulfils its obligations in relation to the Data Protection Act 1988.

Smoke-Free Campus Policy

To present the policy and procedure on the implementation and maintenance of a no-smoking campus.

HE and FE Fee Waivers

To set out the position from which the College will award fee waivers to students.

Electric Vehicle Motor Insurance Procedure

To provide information to drivers of the Electric Vehicle on documentation and requirements to satisfy the partnership’s insurance arrangements and on actions required in the event of an incident or accident.

Sponsoring Migrant Workers

Presents information to staff on the processes, timescales and recruitments in the sponsorship and appointment of candidates from outside the European Economic Area.

Procedure on the Management of Policies and Procedures

To set the standards for quality and consistency in the development, layout and publication of College policies and procedures.

Discretionary Funds Policy

To detail the College’s position in relation to the administration and distribution of Discretionary funds.

Student Death Procedure

To detail the position from which the College will work in the event of the death of a current student.

General Guidance on Swine Flu Pandemic

To provide information to staff, students and managers on good practice hygiene and what to do if swine flu is suspected.

Policy and Good Practice Guidelines (Recruitment and Selection)

To present the policy, procedures and good practice to be followed in the recruitment and selection of staff and to give advice and guidance on practical aspects such as interviewing and completion of documentation.

Adjudication and Cancellation Policy

To provide clarity, consistency and transparency within the process for the enforcement of car parking charges and to ensure compliance with the requirements set down by the Approved Operator Scheme and the BPA Code of Practice.

Policy on the Recruitment of Ex-Offenders

To present the College’s policy in relation to the employment of people who have criminal convictions.

Procedures on Disclosure Scotland Checks

To present the College’s procedure in relation to the use and storage of information obtained through the Disclosure Scotland certification process.

Policy in Disclosure Scotland Checks

To present the College’s Policy in relation to the use and storage of information obtained through the Disclosure Scotland certification process,

Procedure in the Event of Adverse Weather

To set out the procedure to be followed to ensure a standardised approach is taken where weather conditions are so severe that some staff may be prevented from attending at work or will be later in arriving and/or may require to leave early, or where adverse weather conditions may require a decision to be made and communicated on College closure.

Managing Sickness Absence Procedures

To set out the mechanisms to be followed in the reporting and recording of sickness absence, and effectively managing short and long term absences from work due to sickness.   Takes into account the new med3 Statement of Fitness to Work.

Maternity Leave and Pay Information

To set out the conditions and entitlements for staff who wish to take maternity leave.

Gender Equality Scheme 2010 - 2013

To set out our commitment and actions to eliminating unlawful discrimination and harassment on the grounds of sex and to promote equality of opportunity between men and women, including trans men and women.

Gender Equality Scheme Annual Progress Report June 2010

To present information on our actions and achievements during June 2009 to June 2010 in the promotion of gender equality and the elimination of unlawful discrimination in relation to gender and gender identity.

Perth College UHI Strategic Plan 2010 - 2013

To present the College’s Strategic Plan, aims and targets for the period 2010 – 2013.

Staff Guidance - Freedom of Information, Data Protection and You!

To present information on staff responsibilities in the response and handling of freedom of information requests and the provisions of the Data Protection Act.

Staff Guidance – Volcanic Ash Disruption

To present information on reporting requirements and time off provisions for absences related to travel disruption as a result of volcanic ash.

Safeguarding Policy

To detail the College’s policy and procedure in relation to the protection of children and adults at risk and its wider duty of care to safeguard all students and staff.

Student Disciplinary Procedures

To give staff a clear framework within which to work when dealing with issues of student discipline, including academic misconduct. The procedure aims to ensure that the College deals fairly, promptly and transparently with students who are reasonably believed to have committed a breach of College discipline.

Recruitment to Probationary Period Checklist for Managers

To present a checklist for managers involved in recruitment and probationary period activities to ensure all necessary actions/papers/evidence are completed and gathered.

Continuing Professional Development Strategy, Policy and Procedures

To set out how CPD will be organised, promoted and funded within the College, ensuring that CPD activities undertaken are consistent with organisational goals and priorities.

Annual Pay Award 2009 - 2010

To give an annual salary increase to staff.

Induction Procedure, Checklists and Classroom-based Training

To ensure that all new staff are equipped with and have access to the knowledge they need to perform effectively in their role.

Handbook ‘ Being a student representative at Perth College UHI 2010 – 11’

To provide information to student representatives to support effective delivery in their role.

Complaints Policy

The purpose is to make clear the policy of Perth College UHI regarding formal complaints made to the College.

Whistleblowing Procedure

This procedure advises how serious concerns regarding managers and staff can be raised in relation to Whistleblowing.  It enacts the Whistleblowing Policy, QUAL 054.

Whistleblowing Policy

The purpose of the Policy is to set ou the policy framework to enable staff to raise concerns they may have with managers or staff through the method of Whistleblowing.

Risk Management Policy

The Risk Management Policy forms part of the College’s internal control and corporate governance arrangements.